International Teams Canada operates with strict financial guidelines and operating procedures overseen by our Board of Directors, Finance Committee, Operations and Finance Department.
Financial statements are audited annually and posted online (click here to view). The Board of Directors has appointed a Finance Committee which meets twice annually working with the CEO and Director of Finance. Non-budget items of more than $10,000 require board approval. International Teams Canada are members in good standing with The Canadian Council of Christian Charities.
If you have any questions concerning our financial policies or oversight, please email us.
Position on Conflicts of Interest
A conflict of interest can occur when a party at interest stands to benefit personally from his/her relationship with International Teams while maintaining a financial relationship with an external vendor or service provider.
A party at interest holds a position of ministry manager, director or higher with International Teams or its subsidiaries. Also, a party at interest may be a ministry financial partner (donor).
It is the duty of said parties at interest to disclose the conflict, or potential conflict, in writing to the Board of Directors. Should a manager, director, officer, trustee, donor or any party at interest fail to disclose a potential conflict, it is the responsibility of the Board to determine if a conflict exists and what action is needed to remedy the situation. If a violation is deemed to exist, the interested party will be given opportunity to explain to the Board their failure to disclose that conflict. The Board will then determine what appropriate corrective or disciplinary action should be taken.
Conflicts of interest can exist where a party at interest:
- Or members of their families have a material interest in an actual or potential vendor firm seeking to do business with International Teams or its subsidiaries.
- Maintains an external consulting relationship without authorization.
- Has any formal relationship with a donor, such as being named as a beneficiary of a donor’s estate or as the personal representative of the donor’s estate.
- Seeks to do business with or borrow money from a donor without disclosing the conflict of interest to both donor and the Board.
Individuals who receive compensation, directly or indirectly, from International Teams, whether employees or independent contractors, are precluded from membership on any committee whose jurisdiction includes compensation matters. Parties of interest are prohibited from participating in any committee action addressing their compensation. Parties of interest who receive compensation, directly or indirectly, are required to have their compensation packages reviewed and approved on a regular basis. All employees receive compensation in accordance with compensation policy adopted by the Board of Directors. Certain individuals, as designated by the Board of Directors, are required to have their compensation approved annually by the Board.
This statement is a summary of the existing Conflict of Interest policy approved by the Board of Directors; nothing in this summary is intended to modify or supersede the existing policy. Copies of the complete Conflicts of Interest Policy are available upon request by contacting the International Teams Canada at (519) 669-8844.
Commitment to Confidentiality and Security of Donor Information
International Teams Canada values and honours the privacy of its financial partners by establishing an environment of trust and safety. Information about donors and prospective donors, including names and addresses, credit card information, beneficiaries, gifts amounts, and estate information, is kept strictly confidential by all authorized International Teams personnel (staff and volunteers), unless permission is obtained in writing from the donor to release such information. Such information shall be recorded and retained only for the private, business use of the organization.
International Teams seeks to maintain appropriate measures to ensure the security of donor information – including the use of locked files, computer passwords, and by the regular shredding and disposal of unessential printed donor records.
All ministry and remote field offices of International Teams strive to follow these same guidelines, including security of laptop and handheld computers. Names acquired through the Internet, or other public domains, are also protected from unsecured Web Sites, including addresses, telephone, faxes, email addresses, credit card data, other personal information and dossier files.